Terms of Service

Please read these Terms of Service ("Terms") carefully before using InvoiceFlows. By creating an account or using any part of the service, you agree to be bound by these Terms. If you do not agree, do not use InvoiceFlows.

These Terms constitute a legally binding agreement between you ("User", "you") and InvoiceFlows™ ("InvoiceFlows", "we", "us", "our").

1. Acceptance of Terms

By accessing or using InvoiceFlows, you confirm that you have read, understood, and agree to these Terms and our Privacy Policy. If you are using InvoiceFlows on behalf of a business, you represent that you have authority to bind that business to these Terms.

2. Eligibility and User Accounts

You must be at least 18 years old to use InvoiceFlows. You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. You agree to notify us immediately of any unauthorized use of your account.

Each account is for a single user. You may not share your account or credentials with others.

3. Subscription and Billing

InvoiceFlows may offer free and paid plans. Paid plans are billed in advance on a monthly or annual basis. All fees are non-refundable unless otherwise stated. We reserve the right to change pricing with reasonable notice to existing subscribers.

You are responsible for all taxes applicable to your subscription under the laws of your jurisdiction.

4. User Responsibilities

You are solely responsible for:

• The accuracy and legality of all invoices you create using InvoiceFlows
• Ensuring your invoices comply with applicable tax laws, VAT regulations, and invoicing requirements in your country
• All communications sent to your clients through the platform
• Maintaining accurate business profile and payment information
• Any business decisions made based on InvoiceFlows data or AI-generated insights

5. Invoice Data and Client Data

You retain ownership of all invoice data, client information, and business data you enter into InvoiceFlows. By using the service, you grant InvoiceFlows a limited license to store, process, and use this data solely to provide the service to you.

You represent that you have the legal right to store and process your clients' personal data within InvoiceFlows, and that doing so complies with applicable data protection laws including GDPR where applicable.

6. AI-Powered Features Disclaimer

InvoiceFlows is a cloud-based software service that helps freelancers and small businesses create invoices, manage clients, track payments, and monitor business performance through business intelligence and AI-powered insights.

InvoiceFlows includes AI-powered features including Pulse, Confidence Score, Client Radar, Business Verdict, Revenue Intelligence, and related insights. These features are designed to provide informational analysis of your business activity.

AI-generated recommendations, predictions, and insights are informational only. InvoiceFlows does not provide accounting, tax, legal, investment, or financial advice. You remain solely responsible for all business decisions, invoice actions, client communications, and financial outcomes.

InvoiceFlows makes no warranty that AI-generated predictions will be accurate, complete, or suitable for your specific business circumstances.

7. Intellectual Property Rights

All software, source code, user interface designs, visual assets, logos, branding, business intelligence systems, scoring methodologies, AI-generated insight systems, algorithms, workflows, and proprietary technologies within InvoiceFlows — including but not limited to Pulse, Confidence Score, Client Radar, Business Verdict, and Revenue Intelligence — are the exclusive intellectual property of InvoiceFlows™.

You may not:

• Copy, reproduce, modify, or create derivative works based on InvoiceFlows
• Reverse engineer, decompile, or disassemble any part of the platform
• Scrape, harvest, or extract data, designs, or systems from InvoiceFlows
• Resell, redistribute, or sublicense InvoiceFlows or any of its components
• Use InvoiceFlows branding, product names, or visual identity without written permission

The InvoiceFlows™ name, logo, and product experience are protected trademarks and intellectual property. Unauthorized use is strictly prohibited.

8. Restrictions on Use

You may not use InvoiceFlows to:

• Create, send, or manage fraudulent invoices
• Violate any applicable law or regulation
• Harass, deceive, or harm your clients or third parties
• Attempt to gain unauthorized access to other accounts or systems
• Interfere with or disrupt the integrity or performance of the service
• Use the platform for any purpose that violates these Terms

9. Confidentiality

InvoiceFlows will treat your business data, invoices, and client information as confidential. We will not disclose your data to third parties except as necessary to operate the service, comply with legal obligations, or as described in our Privacy Policy.

10. Third-Party Services

InvoiceFlows integrates with third-party services including Supabase (database and authentication), Vercel (hosting), and email delivery providers. Your use of these services is subject to their respective terms and privacy policies. InvoiceFlows is not responsible for the conduct or availability of third-party services.

11. Service Availability

We strive to maintain high availability of InvoiceFlows, but we do not guarantee uninterrupted service. We may perform scheduled maintenance, updates, or emergency fixes that temporarily affect availability. We are not liable for any losses resulting from service downtime.

12. Limitation of Liability

To the maximum extent permitted by law, InvoiceFlows shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of revenue, loss of data, missed payments, business interruption, or reliance on AI-generated recommendations.

InvoiceFlows' total liability to you for any claim arising from these Terms or your use of the service shall not exceed the amount you paid us in the 12 months preceding the claim, or €100, whichever is greater.

13. Disclaimer of Warranties

InvoiceFlows is provided "as is" and "as available" without warranties of any kind, express or implied. We do not warrant that the service will be error-free, uninterrupted, secure, or that results obtained through the service will be accurate or reliable.

14. Indemnification

You agree to indemnify and hold harmless InvoiceFlows™, its officers, employees, and agents from any claims, damages, losses, or expenses (including legal fees) arising from your use of the service, violation of these Terms, or infringement of any third-party rights.

15. Termination

You may close your account at any time from within the platform. We reserve the right to suspend or terminate your account if you violate these Terms, engage in fraudulent activity, or cause harm to other users or the platform.

Upon termination, your access to the service will cease. We may retain certain data as required by law or for legitimate business purposes.

16. Data Deletion

Upon account deletion, your personal data and business data will be scheduled for deletion in accordance with our Privacy Policy. You may request immediate deletion by contacting privacy@invoiceflows.app.

17. Governing Law

These Terms are governed by applicable law. Any disputes arising from these Terms or your use of InvoiceFlows will be subject to the jurisdiction of the courts in the territory where InvoiceFlows operates. If any provision of these Terms is found to be unenforceable, the remaining provisions will remain in full effect.

18. Changes to Terms

We may update these Terms from time to time. When we make material changes, we will notify you by email or through the platform. Your continued use of InvoiceFlows after changes become effective constitutes acceptance of the updated Terms.

19. Contact

For questions about these Terms, contact us at:

support@invoiceflows.app